Administrative Assistant - Community Relations

**MISSION:** The mission of BAC is to provide persons with disabilities innovative services and opportunities to achieve personal success. **JOB SUMMARY:** Performs administrative support activities for the Community Relations and Business Development departments. Provides coordination of activities that support the organizations long-range plan, maintenance of philanthropic revenue, community and employee engagement (culture building). Promotes awareness of the Brevard Achievement Center (BAC) mission, programs, services, and community impact. **EXAMPLES OF ESSENTIAL FUNCTIONS:** The list of essential functions below is intended to be representative of the tasks performed within this job. Other duties may be assigned based on business need. - Provide administrative support to Vice President of Business Development and Director of Community Relations by managing communication, travel, calendar, and other meeting needs for agency and agency-affiliated activities. - Manage expense reporting for the vice president and director and assists with budget planning. - Maintains donor and customer relationship management information using the appropriate computer software system; inputs donation information and provides fundraising reports as needed. - Administers the donor and stakeholder annual communication plan including recognition and any planned direct mail campaign(s). - Supports the implementation of content management plan including social and web-based media placements, photographing event activities and participants, and interviewing participants/employees as needed. Maintains all required media releases. - Serves as departmental member of the agency wide Document Management Team using SharePoint. - Maintains the integrity of Constant Contact external communications database. - Researches and gathers information about program and employee successes, and relevant community information for use in social and web-based media relations. - Assists with planning and executing fundraising and community and employee engagement events and activities, including coordination of invite and attendance tracking using applicable software and/or other applicable communication tools. - Maintains standard operating procedures for departmental activities. - Administers the volunteer process including intake, placement, review and tracking; coordinates background screening with HR, if needed. - Assists with implementation and execution of the departmental grant management calendar. - Assists with grant invoicing and grant compliance activities including billing and reporting for community relations and arts-based grants. - Gathers and coordinates annual report records from other departments. - Coordinates all purchasing needs of company uniforms and other branded materials. - Provides community relations support to other departments as needed. **SUPERVISORY RESPONSIBILITY:** - None **MINIMUM QUALIFICATIONS:** - Three or more years of administrative support, project management and/or communications experience. - An equivalent combination of education, certification, training and/or experience may suffice for the above requirements. - Proficiency with Microsoft SharePoint and Access, or equivalent, required. - Must satisfy Florida Department of Children and Families (DCF) Level 2 background screening requirements. - Must be available to attend occasional evening and weekend events. - Must be able to pass a pre-employment drug screening. - Must have a valid Drivers License, have a clean driving record (verified by Motor Vehicle Report screening) and reliable transportation. **PREFERRED QUALIFICATIONS:** - Associates Degree in marketing, management, business, communication or related field - Experience with organizations serving persons with disabilities. **In addition to meeting the minimum qualifications listed above, an individual mus be able to perform each of the established essential functions in order to perform this job successfully.** **KNOWLEDGE, SKILLS, AND ABILITIES:** []{style="f "}